Administrative Technician #26290

Administrative Technician #26290
Contract position for 1 year
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This position carries out recurring office procedures independently, and selects the guidelines or reference that fits the specific case. The manager provides specific instructions on new assignments and checks completed work for accuracy.
Perform data entry using multiple computer applications, including but not limited to Microsoft Office, Asset Suite, PeopleSoft, Concur (Government travel service), Microsoft SharePoint, etc. May enter inventory management data, vehicle mileage, training, travel, pen base program, utility bills, purchase card accounting data, etc.
Verify group/organization timekeeping is accurate and follow established guidelines, policies, and negotiated bargaining agreements (such as Columbia Power Trade Council (CPTC) for hourly workers). Where required, input time and labor information into appropriate system.
As required, follow established policy and process to prepare travel authorization and arrangements for manager and staff travel using on-line systems such as Concur (travel software), etc. Prepare travel vouchers following established process using on-line system, entering data from staff daily work reports and other communications.
Answer telephone calls and respond to routine telephone requests that have standard answers; refer calls and visitors to appropriate management and staff. As required, control mail to assure timely staff response, and send form letters. Sort and distribute incoming mail; prepare outgoing mail, including bulk mailing packages.
As requested, maintain calendars, make appointments, and arrange for meeting rooms.
May receive requests for spare parts in stock and, following established process, send to field sites. As requested and following direction or established process, order or assist in ordering material and property listed in stock catalog from warehouse and other approved sources and arrange for delivery to field sites, as appropriate.
Establish and maintain office files and provide clerical support preparing forms for functions, maintain catalogs and post (file) changes to manuals.
As requested, assist staff in the routine use of software applications, i.e., Microsoft Office, etc.
Serve as point-of-contact person for district or other office personnel regarding general district or administrative information.
High school diploma or equivalent required.
3+ years of related administrative/customer service experience or equivalent combination is required.
This position requires a well qualified typist, skill in using Microsoft Office Suite of products, and skill in operating common office equipment.
Requires proficiency in the use of the full Microsoft Office suite - Microsoft Office 2010 proficiency required (Outlook, Word, Excel, PowerPoint).
Working knowledge of SharePoint is required.
Travel may be required for meetings - approximately 5%
Valid State Drivers License is required.
Must possess 1st Aid/AED/CPR certification
Must be able to obtain and retain Access Permit
Personal Protection Equipment (PPE) is required:
White Hard Hat
ASTM F2413-11, Class 75EH rated footwear with over the ankle lace up and rigid sole and heel.
VanderHouwen & Associates, Inc.
For over two decades, VanderHouwen & Associates, Inc. (VHA), a Women Owned and nationally certified WBENC organization, has been a premier staffing provider of IT, Engineering, and Accounting professionals in the Pacific Northwest. While it might seem unusual for a rapid-deploy, results-driven business like ours to take that responsibility personally, we do. Our President's work ethic not only serves as the foundation of our company, but drives the commitment to individual attention which infuses our culture. Our dedication is to the satisfaction and success of our clients and consultants. We're committed to providing outstanding service to a uniquely demanding industry in a straightforward, ethical, highly personal, and always-responsive manner.
6342 SW Macadam Ave. o Portland, Oregon 97239
P 503.299.6811 TF 888.299.6811 F 503.224.6181 http://www.vanderhouwen.com

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